AI Policy

Artificial Intelligence (AI) Policy

DEVOTION: Jurnal Pengabdian kepada Masyarakat recognizes the increasing use of generative artificial intelligence (GenAI) and AI-assisted technologies in scholarly writing, research, community engagement, and academic publishing. DEVOTION permits the responsible use of such technologies when they support, rather than replace, human intellectual contribution, professional judgment, ethical responsibility, and accountability.

This policy applies to authors, reviewers, and editors and is intended to promote transparency, originality, confidentiality, research integrity, and responsible use of artificial intelligence throughout the publication process.

AI Use by Authors

Authors may use generative AI or AI-assisted technologies to support manuscript preparation, including language improvement, grammar correction, readability, organization, translation, or other appropriate writing assistance.

However, AI-generated content must not replace the authors' own scholarly analysis, critical reflection, interpretation, evaluation of community engagement outcomes, or intellectual contribution.

Authors remain fully responsible for the accuracy, originality, integrity, and reliability of all content submitted to DEVOTION.

AI tools or systems must not be listed as authors or co-authors, because authorship requires intellectual responsibility, accountability, approval of the final manuscript, and the ability to respond to questions regarding the integrity of the work.

Disclosure of AI Use

Authors must disclose the substantive use of generative AI or AI-assisted technologies in the preparation, development, analysis, or revision of a manuscript.

The disclosure should identify:

  • the name of the AI tool or service used;

  • the purpose for which the tool was used; and

  • the extent of human review, verification, and editing.

When applicable, the disclosure may be included before the References under the heading:

Declaration of Generative AI and AI-Assisted Technologies

Example:

During the preparation of this manuscript, the author(s) used [name of AI tool/service] for [purpose]. The author(s) subsequently reviewed, verified, and edited the generated content and take full responsibility for the accuracy, originality, and integrity of the final manuscript.

The use of basic digital tools solely for spelling, grammar, punctuation, conventional formatting, or reference management does not normally require disclosure.

AI Use in Community Service Methods

When artificial intelligence, machine learning, generative AI, or other AI-based technologies form part of the community service program, intervention, training activity, data analysis, educational tool, or technological solution being reported, authors must describe their use transparently in the Methods section.

Where relevant, authors should explain:

  • the AI tool, model, or system used;

  • its purpose and role in the community service activity;

  • the type of data or input used;

  • the procedures for implementation or analysis;

  • the role of human supervision and verification; and

  • ethical, privacy, or data protection considerations associated with its use.

Such information should be sufficient to allow editors, reviewers, and readers to evaluate the appropriateness and reliability of the AI-assisted method.

Accuracy and Verification

Authors must independently verify all AI-assisted content before submission.

Generative AI systems may produce inaccurate, incomplete, biased, misleading, or fabricated information. Authors are therefore responsible for verifying:

  • factual statements;

  • statistical information;

  • quotations;

  • interpretations;

  • references and citations;

  • names of institutions or individuals;

  • community data; and

  • conclusions derived from AI-assisted processes.

References generated by AI must not be included in a manuscript unless the authors have verified that the original scholarly sources actually exist and accurately support the cited statements.

AI, Data Integrity, and Academic Misconduct

The use of AI to fabricate, falsify, manipulate, or misrepresent scholarly information is strictly prohibited.

Prohibited practices include, but are not limited to:

  • fabricating community service data or results;

  • generating fictitious participants, respondents, or community partners;

  • creating false quotations or testimonials;

  • generating nonexistent references;

  • manipulating evaluation results;

  • fabricating photographs or documentation presented as evidence of real activities;

  • misrepresenting AI-generated information as genuine field data; and

  • using AI to conceal plagiarism or other publication misconduct.

Such practices may be treated as serious violations of DEVOTION's Publication Ethics.

AI-Generated Images, Figures, and Multimedia

Authors must disclose the use of generative AI when it has been used to create or substantially modify figures, images, illustrations, audio, video, or other materials included in a manuscript.

AI-generated or AI-modified materials must not be presented as authentic documentation of community service activities when they do not represent actual events, participants, locations, or program outcomes.

Any use of AI-generated visual content must be clearly identified and must comply with applicable ethical, copyright, privacy, and intellectual property requirements.

Privacy and Community Participant Data

Authors must not upload confidential, sensitive, or personally identifiable information about community participants, partners, organizations, patients, students, children, vulnerable groups, or other individuals into public generative AI systems unless appropriate authorization, consent, and data protection safeguards are in place.

This includes, where applicable:

  • names and contact information;

  • identifiable photographs;

  • health or medical information;

  • interview transcripts;

  • personal testimonies;

  • confidential institutional documents; and

  • other sensitive community-related data.

Authors remain responsible for protecting the privacy, dignity, confidentiality, and rights of individuals and communities involved in reported activities.

AI Use by Reviewers

Submitted manuscripts are confidential documents. Reviewers must not upload unpublished manuscripts, manuscript excerpts, supplementary files, author information, review materials, or other confidential content into public or external generative AI systems where confidentiality, data security, intellectual property protection, or data retention practices cannot be assured.

AI tools must not replace the reviewer's independent academic judgment.

Reviewers remain personally responsible for the scientific evaluation, critical assessment, recommendations, and comments contained in their peer-review reports.

AI Use by Editors

Editors must protect the confidentiality and intellectual property of submitted manuscripts.

Unpublished manuscripts or confidential editorial materials must not be uploaded to public generative AI systems for evaluation, summarization, reviewer selection, editorial assessment, or publication decision-making where confidentiality cannot be assured.

Editorial decisions must be made by qualified human editors based on the manuscript's scholarly merit, peer-review reports, ethical compliance, journal policies, and relevance to DEVOTION's focus and scope.

AI systems must not independently determine whether a manuscript is accepted or rejected.

Violations of the AI Policy

Failure to disclose significant AI use, fabrication of AI-generated information, submission of unverifiable references, inappropriate use of confidential data, misrepresentation of AI-generated materials, or other misuse of artificial intelligence may result in editorial action.

Depending on the nature and severity of the violation, DEVOTION may:

  • request clarification or manuscript revision;

  • reject the manuscript;

  • issue a correction or expression of concern;

  • retract a published article; or

  • take other appropriate action in accordance with the journal's Publication Ethics.

Policy Updates

Artificial intelligence technologies and scholarly publishing practices continue to evolve. DEVOTION may periodically review and update this policy to reflect developments in technology, publication ethics, research integrity, privacy protection, and responsible scholarly communication.