AI Policy

Artificial Intelligence (AI) Policy

Educatum: Jurnal Dunia Pendidikan recognizes the increasing use of generative artificial intelligence (GenAI) and AI-assisted technologies in education, research, scholarly writing, and academic publishing. Educatum permits the responsible use of such technologies when they support, rather than replace, human intellectual contribution, scholarly judgment, ethical responsibility, and accountability.

This policy applies to authors, reviewers, and editors and is intended to promote transparency, originality, confidentiality, research integrity, privacy protection, and responsible use of artificial intelligence throughout the publication process.

AI Use by Authors

Authors may use generative AI or AI-assisted technologies to support manuscript preparation, including language improvement, grammar correction, readability, translation, organization, or other appropriate writing assistance.

However, AI-generated content must not replace the authors' own scholarly analysis, interpretation, critical reasoning, theoretical development, or intellectual contribution.

Authors remain fully responsible for the accuracy, originality, integrity, and reliability of all content submitted to Educatum.

Generative AI tools or AI-assisted systems must not be listed as authors or co-authors, because authorship requires intellectual responsibility, accountability, approval of the final manuscript, and responsibility for the integrity of the published work.

Disclosure of AI Use

Authors must disclose the substantive use of generative AI or AI-assisted technologies when such tools have been used in preparing, developing, analyzing, interpreting, or substantially revising a manuscript.

The disclosure should identify:

  • the name of the AI tool or service used;

  • the purpose for which it was used; and

  • the extent of human review, verification, and editing.

When applicable, the disclosure may be included before the References under the heading:

Declaration of Generative AI and AI-Assisted Technologies

Example:

During the preparation of this manuscript, the author(s) used [name of AI tool/service] for [purpose]. The author(s) subsequently reviewed, verified, and edited the generated content and take full responsibility for the accuracy, originality, and integrity of the final manuscript.

The use of basic digital tools solely for spelling, grammar, punctuation, conventional formatting, or reference management does not normally require disclosure.

AI as Part of Research Methods

When artificial intelligence, machine learning, generative AI, intelligent tutoring systems, adaptive learning technologies, automated assessment systems, learning analytics, or other AI-based technologies form part of the research methodology or object of study, authors must describe their use transparently in the Methods section.

Where relevant, authors should report:

  • the name and version of the AI tool, model, or system;

  • its role and purpose in the study;

  • the type of data or input used;

  • procedures for implementation, prompting, training, or analysis where relevant;

  • validation or evaluation procedures;

  • the role of human supervision and verification;

  • potential limitations or sources of bias; and

  • relevant ethical, privacy, and data protection considerations.

The description should provide sufficient information for editors, reviewers, and readers to evaluate the appropriateness, reliability, and reproducibility of the AI-assisted research process.

Accuracy and Verification

Authors must independently verify all AI-assisted content before submission.

Generative AI systems may produce inaccurate, incomplete, biased, misleading, or fabricated information. Authors are therefore responsible for verifying:

  • factual statements;

  • statistical information;

  • quotations;

  • interpretations;

  • references and citations;

  • research instruments;

  • educational theories or concepts;

  • names of institutions or individuals; and

  • conclusions derived from AI-assisted processes.

AI-generated references must not be included unless the authors have independently verified that the original sources exist and accurately support the statements for which they are cited.

AI, Research Integrity, and Academic Misconduct

The use of AI to fabricate, falsify, manipulate, or misrepresent research evidence is strictly prohibited.

Prohibited practices include, but are not limited to:

  • fabricating research participants or respondents;

  • generating fictitious interview quotations or participant statements;

  • fabricating or falsifying educational data;

  • generating nonexistent references;

  • manipulating statistical or assessment results;

  • presenting AI-generated information as authentic field data;

  • fabricating classroom observations or research documentation;

  • creating false photographs or visual evidence presented as authentic research documentation; and

  • using AI to conceal plagiarism or other forms of publication misconduct.

Such practices may be treated as serious violations of Educatum's Publication Ethics.

AI-Generated Images, Figures, and Multimedia

Authors must disclose the use of generative AI when it has been used to create or substantially modify figures, images, illustrations, audio, video, or other materials included in a manuscript.

AI-generated or AI-modified materials must not be presented as authentic research documentation when they do not represent actual participants, classrooms, institutions, events, or research conditions.

Any use of AI-generated visual or multimedia content must be clearly identified and must comply with applicable ethical, copyright, privacy, confidentiality, and intellectual property requirements.

Privacy and Educational Data

Authors must exercise particular caution when using AI systems with educational data.

Confidential, sensitive, or personally identifiable information concerning students, children, teachers, parents, school personnel, persons with disabilities, or other research participants must not be uploaded to public generative AI systems unless appropriate authorization, informed consent, ethical approval, and adequate data protection safeguards are in place.

This includes, where applicable:

  • names and contact information;

  • student identification numbers;

  • academic records and grades;

  • assessment results;

  • health or disability information;

  • interview transcripts;

  • classroom recordings;

  • identifiable photographs or videos;

  • counseling or psychological information; and

  • other confidential educational records.

Authors remain responsible for protecting participants' privacy, dignity, confidentiality, and rights throughout the research and publication process.

AI and Research Involving Children or Vulnerable Participants

When AI-based tools are used in research involving children, minors, or other vulnerable participants, authors must consider additional ethical risks, including privacy, informed consent, algorithmic bias, profiling, automated decision-making, and potential harm.

Where required, appropriate ethical approval, parental or guardian consent, and participant assent must be obtained in accordance with applicable institutional and ethical requirements.

AI Use by Reviewers

Submitted manuscripts are confidential documents. Reviewers must not upload unpublished manuscripts, manuscript excerpts, supplementary files, author information, research data, review materials, or other confidential content into public or external generative AI systems where confidentiality, intellectual property protection, data security, or data retention practices cannot be assured.

AI tools must not replace the reviewer's independent scholarly judgment.

Reviewers remain fully responsible for the scientific evaluation, critical assessment, recommendations, and comments contained in their review reports.

AI Use by Editors

Editors must protect the confidentiality and intellectual property of submitted manuscripts.

Unpublished manuscripts, research data, peer-review reports, author information, or confidential editorial materials must not be uploaded to public generative AI systems for manuscript evaluation, summarization, reviewer selection, editorial decision-making, or other purposes where confidentiality cannot be assured.

Editorial decisions must be made by qualified human editors based on the manuscript's scholarly merit, peer-review reports, ethical compliance, journal policies, and relevance to Educatum's focus and scope.

AI systems must not independently determine whether a manuscript is accepted or rejected.

Violations of the AI Policy

Failure to disclose significant AI use, fabrication of AI-generated information, submission of unverifiable references, unauthorized use of confidential educational data, misrepresentation of AI-generated materials, or other inappropriate uses of artificial intelligence may result in editorial action.

Depending on the nature and severity of the violation, Educatum may:

  • request clarification or manuscript revision;

  • reject the manuscript;

  • issue a correction;

  • publish an expression of concern;

  • retract a published article; or

  • take other appropriate actions in accordance with the journal's Publication Ethics.

Policy Updates

Artificial intelligence technologies and scholarly publishing practices continue to evolve. Educatum may periodically review and update this policy to reflect developments in technology, educational research, publication ethics, privacy protection, and responsible scholarly communication.